User blog comment:Zolnir/Welcome To Beacon/@comment-173.58.251.107-20140801004552/@comment-11188061-20140801014509

It's a Hunter's Academy, so they'll probably test for physical exams first before theory. And if that's the case, then Jaune absolutely has ample time to prepare it with Pyrrha by his side.

Transcripts: Requirement to participate in Beacon Academy exam. It's like your degree. You submit it to the university's application website (or whatever, mail? Really?) and wait for the good news.

Exam: The Initiation. Those who pass will enter for real, and those who don't fails. What Ruby bypassed is the transcript part - Ozpin judged her qualified enough to take the test already.